OptifyWhatsApp
Instant reply
An automatic message when someone writes or fills in a form, with your information, prices and availability. And an alert to you or your team when a human is needed.
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02 · Automate
We automatewhat shouldrun on its own.
Instant replies on WhatsApp and email, leads organised in a CRM, follow-ups and appointment reminders. Stop chasing leads: let the system follow up for you.
Your businessautomatic reply
today · 22:14
Hi, how much is a dental cleaning? Any slots this week?22:14
Hi! I’m the clinic’s assistant. A cleaning is €45. Here are this week’s open slots 👇22:14
Thursday 11:00 · Thursday 17:30 · Friday 10:0022:14
Thursday at 11 works22:16
Appointment confirmed: Thursday 11:00. We’ll remind you the day before.22:16
illustrative simulationWhat we automate
The tasks eating your hours today.
We start with the one costing you the most clients and connect the rest when it makes sense.
Email
Confirmation and follow-up
A branded confirmation, more detailed information and a short follow-up sequence for people who asked for a price and went quiet.
CRM · Leads
Everything in one place
Every lead logged with its source, interest and status. You know who to call today and where your clients come from.
Appointments · Reviews
Calendar and reputation
Bookings with reminders to cut no-shows and, after the service, a review request at the right moment.
Before and after
Same lead, two different endings.
Without a system
- They write at 22:14. You see it at 9:30.
- You reply between two clients. They ask for a price.
- They go quiet. You forget to follow up.
- They book with someone else.
With a system
- They write at 22:14. Reply at 22:14.
- They get the price and open slots instantly.
- If they go quiet, an automatic follow-up the next day.
- They book. They get a reminder. They show up.
Clients
Less phone. More appointments.
“I was fed up with taking bookings over the phone, and I love this AI thing”
“…I added a landing page with a couple of automated processes and I’m very happy with the result”
Reviews sent by clients via optifyai.es, translated from Spanish. See them all.
Questions
About automation.
Do the messages sound robotic?
Not if they’re well written. We write every message in your tone and with your information, and define when the conversation hands over to a person.
Can I send automated WhatsApp messages to anyone?
No, and you shouldn’t. We automate them for people who have written to you or given you their contact, using official WhatsApp Business tools and respecting their rules and data protection law.
What tools do you use?
Whatever fits your business and budget best: your current calendar, a simple CRM, WhatsApp Business and your email. If any of them has its own monthly fee, I tell you before we start.
What if I already have a website?
We can connect the automations to your current website. In the analysis I tell you whether that’s worth it or whether the site should be rebuilt first.
Stop chasing leads.
Tell me how clients reach you today and I’ll tell you what I’d automate first.
Get your free analysis